The planes are commonly used by governments, construction companies, universities, medical centers and architects and large format drawings are easy reading and the reader can see the "big picture." However, the flat storage is another matter, as they are very difficult to protect and organize. In addition, project users face a number of difficult issues such as maximizing space, document security, document security, organization and access. Of course, cost is always a factor.
Fortunately, many storage options exist for you to use. Options for storing flat files plan includes drawers, rolled file storage, digitization, plastic covers, lamination, and vertical file storage systems. This article will discuss the advantages and disadvantages of each method of storage.
Flat file storage systems is the traditional method of flat storage and work well for documents that are archival in nature, it is not necessary that moved frequently. Large format documents can be very heavy, especially when they are at the bottom a flat file drawer. This makes the models tend to tearing and ripping when moved, the weight of large file drawers can require two people to remove the files a flat file system. flat file cabinets office furniture can make interesting, since they can be exotic woods, large surfaces can function as extra desktops or shelving. They can also provide good storage medium for clean sheets. flat file systems are notoriously heavy and immobile, flat file systems are very secure with locking features.
Flat-rolled products, which remain common practice, often bristled upright. While easy to access files and carry, rolled tend to deteriorate rapidly. Users tend to arrange the rolled flat in a disorderly manner, which creates problems of organization and can damage the documents. The plans are easily damaged by contact with other documents, but also can get dusty and dirty which encourages deterioration. Flat-rolled products can be stored in vertical cable trays to provide quick access, and some flat trays come with wheels for greater mobility. Rolling plans creates another problem called the project "Memory." The rolling, then save the plans in this way, even for a short period of time, causes them to not lay flat, but rather curl back to the state crushed when unrolled. This makes them more difficult to use and gets worse, not better the more hot-rolled.
Digitally scanning documents is becoming increasingly popular for archiving seldom used planes, but exploration office in more than $ 100 per document, digitization can be cost prohibitive. This is particularly true for legacy documents used may be rare, but still very important for future reference. Surprisingly, digital documents are not infallible. The plans created by older types of software can be very difficult to read using the newest versions of software. This may be particularly true for intricate drawings where precision is paramount. In such cases, the file of paper planes is the only salvation.
Storing files in plastic covers is a good way to protect files of coffee spills, weather or dirt. You can also protect documents from cigarette ashes. If you've ever been on a construction site, you know is a chaotic and dirty, which makes the protection of the planes in a work a full time job. Plastic covers can provide good protection for models that need to be carried from one place to another.
For the same reason, laminated files are becoming more popular for engineers, construction workers, and architects in the field. Large document lamination is affordable and provides the security of a final document, although the weight of the paper is more than double. The problem here is that once rolled can not make changes or notes on the plane. The long-term storage of laminated documents can be problematic since they are inflexible and can get so increased substantially.
Vertical file storage systems may be the most efficient method to store flat. When storing flat vertical (And flat), saving floor space of up to 75% have been achieved. Stored in vertical plastic sheaths, plans are protected against damage caused by contact with dirt or other documents. Access and organization is improved since all models have been labeled as the files in a conventional file cabinet. This easy Access minimizes pressure on the office worker in search of documents from all documents are easily found. The cost savings can be considerable and that a system file storage vertical retail of $ 1500 can store the equivalent of one three five range of storage systems with dimensions flat files of 24×36 inches, which can retail for $ 3,800 or more. Vertical file storage systems have wheels and are mobile, but can also be locked to provide a safe storage system.
Therefore, there are many options for storing project your storage needs will dictate the level preferred methods of storage. For many users, multiple storage systems prove the best solution.
Brad Barrett is President of the Irvine, California-based storage and filing systems company Easi File. Easi File manufacturers and sells vertical steel filing cabinets for storing engineering and architectural documents, maps, film, printed circuit artwork and tape-ups. Various styles are available from sizes 11 inches up through 6 feet with all accessories to meet individual needs in industrial, commercial, and federal government applications.
Easi File is a qualified GSA Supplier. For information on Easi File storage and filing systems, visit online at http://www.easifileusa.com or call 1-800-800-5563.
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